Minutes of the Scarborough Athletic Club Annual General Meeting
Held on Thursday 24th January 2007 at the Rugby Club - Scalby Road, Newby
Present:
John Simpson, Pete Northedge, Roy Tribick, Jane Hamp, Mike Willis, David Feasey, Denis Hearn, David Fox, Sharon Houghton, Val Bell, Geoff Bell, Denise Thomas, David Parke, Mark Kendall- Lansell, Sue Kendall-Lansell, Sue Haslam, Chris Allen, James Drury, Gary French, Chris Wade, Gary Pickering, Lesley Bayes, Janet Lawrence, Colin Bayes, Mick Lambert. Tony Tomaszewicz, John Boyes, Simon Valente, Ian Ellmore
Apologies for absence:
Mick Thompson, Ralph Broadley, John Watson
The meeting was chaired by John Boyes in the absence of the club chairman Ralph Broadley.
Chairman’s Report:
John Boyes read a statement to the effect that the club had shown strengths in many areas of activity and was represented in many spheres of the sport. Many people have contributed to its success in the last year, which had been a successful one for the club.
Minutes of last Annual General Meeting:
These were accepted as a true record (proposed by Pete Northedge, seconded by Mike Willis)
Matters Arising from last Annual General Meeting:
Mike Willis confirmed that Clubmark status had been achieved, the club being the only one in North Yorkshire to do so. This means that the club can attract funding more easily. Mike was commended for this achievement, which had come about through his efforts.
Treasurer’s Report:
Tony Tomaszewicz presented the club’s accounts, which had been audited by John Boyes. The accounts were accepted (proposed by Mike Willis, seconded by Jane Hamp).
Tony Tomaszewicz was thanked for his work as treasurer.
Proposals to the Annual General Meeting:
Before announcing the proposals, John Boyes read out a letter from John Watson, club president, giving his apologies for absence and stating that having been involved in hands-on work with the club for over forty years, he had decided to retire from club politics and restrict his work to handicap races, structured training and some coaching work. Dealing with new members on club nights would require to be delegated to other people. John assured the club that he would keep in touch with the club chairman, and wished the club well for its AGM.
John Boyes also announced that he is retiring from the club committee after being involved in club activities on a formal basis since 1986, as he felt that the time had come for new blood to take over. Mike Willis proposed a vote of thanks to John for his work for the club, and this was agreed by the meeting.
Proposals/Election of Officers:
Proposal that David Feasey join the club committee (nominated by Mike Willis, seconded by Mick Thompson): this was agreed by the meeting with no votes against.
Proposal that Chris Clayton join the club committee and become club chairman (proposed by Jane Hamp, seconded by Janet Lawrence): this was agreed by the meeting with no votes against.
Proposal that Jane Hamp become vice-chairman of the club (proposed by Colin Bayes, seconded by John Boyes): this was agreed by the meeting with no votes against.
Business Proposals:
Proposal that club membership fees for 2007 be raised to £17.00 for single members and £40.00 for family membership. The rationale for this was explained by the fact that increases in fees for UK Athletics affiliation and membership of the Rugby Club are anticipated. Colin Bayes suggested that a subsidised rate should be available for unemployed people; this is to be considered by the committee. The proposal was carried with three votes against.
Proposal that a penalty payment of £5.00 should be payable in addition to the normal subscription fee if payment is made after
April 1st, and that failure to pay fees by the end of April will involve removal of a member from the club membership list. Following discussion, this proposal was referred to the committee to draw up appropriate rules and to consider national rules on this subject.
Proposal that participation by members under 16 years of age in club training nights on Mondays and Thursdays should be dependent on the presence of a qualified coach to ensure appropriate supervision and standards of safety. This proposal was amended by the meeting (amendment proposed by Jane Hamp, seconded by Mike Willis) to read that such participation should be dependent on the presence of two qualified coaches, to reflect previous discussion by the club committee. The proposal was then agreed by the meeting with no votes against.
Denis Hearn asked if a list of coaches could be made available to the membership.
Proposal that Mike Willis be granted life membership of Scarborough Athletic Club: it was stated that Mike had done much work for the club and this contribution should be recognised in this way. The proposal was unanimously accepted.
Proposal that Ralph Broadley be granted life membership of Scarborough Athletic Club: it was stated that Ralph had a long history of supporting and organising club activities and had been instrumental in forming the club, and that his contribution should be recognised in this way. The proposal was unanimously accepted.
Any Other Business:
Mike Willis stated that many people were responsible for the club’s success, and that the minutes should record thanks to them, in particular Janet Lawrence for her work in organising social events.
No other items of business were raised.
John Boyes thanked members for attending the Annual General Meeting, and closed the meeting at 9.05 pm